It’s ubiquitous for a job seeker to apply for many offers and to expect a response. Now, we will help you not only how to get a job but also how to respond appropriately to a job offer. The best way to express your approval, excitement, and gratitude is to write an acceptance letter. Learn how to communicate with your employer by following the career advice section on Fratres.

Before celebrating a new job, think about your career life and how to deal with colleagues and managers. Your communication with employers and managers doesn’t stop at sending applications and follow up emails, it always proceeds depending on many occasions, among them a job acceptance letter.

Why You Need to Write a Job Acceptance Letter:

You may think that writing a job acceptance letter is optional. However, it has many advantages.

1. First, it shows your professionalism and your commitment to this new offer.
2. Second, it highlights in precise terms that you are the chosen one, as it may include additional details about what you have accepted in terms of schedule, compensation, vacation time, etc..
3. Third, it might be useful in legal procedures. For example, this letter might protect your rights as it includes when you got this job offer and what kind of contract or commitments between you and the company.
4. Fourth and finally, it is an occasion to express your gratitude for being offered the position

How to Write An Acceptance Letter:

1.   The Format of an Acceptance Letter:

This letter follows a specific format that should be short and precise. It can be written and printed and sent in an ideal way. In today’s technology, it is better to send this letter through email. It is very similar to any formal letter. It includes your contact information and the subject of the letter, which is accepting the job offer. It can also be a reply mail to the company that sends a job offer.

2.   Keep the Necessary Information:

Usually, this letter includes two paragraphs. First, you introduce yourself, and you inform managers that you accept this job offer. Second, write thankful statements with a friendly attitude, including your happiness and excitement to be part of the team of employees. Here is a list of the letter’s content:

• Announce your acceptance of the job offer
• Mention the terms and conditions of this job, such as job title, your responsibilities, salary, etc.
• Mention when would you start your employment.
• Express your thanks for the offer.

3.   Edit Your Letter:

Editing prevents you from spelling and grammar errors. You need to write in a formal and straightforward language. Since you are going to include all the most essential information, this would decrease the chances of sending a long and superficial letter.

What to avoid in an Acceptance Letter?

1.   Lengthy Exaggerations:

Many potential employees think that a job acceptance letter would be an occasion to duplicate revenues and to start asking unique things from employers. This is false. This is just a formal letter informing managers that you will be committed to the rules. It’s not an invitation to a cup of tea or an occasion to get extra notice.

2.   Avoid Mentioning Sacrifices:

Some employees think that by putting certain sacrifices inside this letter would make them earn attention. You might be wondering, what kind of sacrifices are they talking about? They can be mentioned that you have received other professional offers, but you chose this one. This is not a new detail to put in your acceptance letter. So you better avoid such information.

3.   Avoid Asking for Exceptions:

Before you apply for this job, you have probably well read the job description and accepted the terms and conditions of this job. This is what employers or managers understand your application. If this job sounds later hectic for you, don’t write an acceptance letter to negotiate managers and ask for exceptions like I can’t work till 7 pm or I want a change in the time table. In this way, you are not writing an acceptance letter. You are instead of negotiating the job offer, and this is an entirely different topic.

An acceptance letter reflects that you agree to the job discipline, schedule, and salary and that you accept the terms and conditions of this work.

Job offer accepting Letter Email Samples :

As we said before, the most common option for job acceptance letters is an email response. The process is straightforward. First, put your name followed by the expression “Job Offer Acceptance” in the subject line. Then, go to mail section, copy-paste your letter that you have previously prepared it in a draft section, or simply write it like the following example:

Subject line: your name - Job Offer Acceptance 

Dear Mr/ Mrs (the name of your employer or hiring manager ), 

My greetings, this email is the formal acceptance of the offered position as (mention the job title) in (mention the company, institution). Please, accept this email from my part. I am glad to be selected for this job opportunity, and I look forward to applying my skills to the position.

As the offer letter displays specific terms and conditions we have previously discussed them on the phone/ interview ( it depends when and where you have considered the offer), I accept the starting salary of (mention the amount) with the availability of benefits after.

I look forward to beginning my work on (mention the beginning date) at ( mention the place or department). If there are any other procedures concerning my employment, please let me know. I am available at the phone at (put your phone number) or by email at ( put your email address).

Please accept my sincerest thanks for giving me this job opportunity. I hope I will meet your expectations to add value to the team.

Sincerely,

Put your name;

That was the email version now let’s see an example of a job acceptance letter:

A job acceptance letter sample:

From,

Your name

Your address

Your phone

Your email

Date

To,

Mr./ Mrs. (the name of the receiver)

His/ her job position ( manager at / HR director)

Name of the company

Address of the company

Dear Sir/ Mrs.

My name is ( put your name), I previously applied for (mention the job title). I am delighted to receive a positive response from you. I hope you accept this letter. It includes my acceptance to the position of ( write the job title) at ( write the company’s name). I agree with this offer, as it includes many benefits, a starting salary reaching (put the payment), a health and life insurance benefits, and a will be provided after 30 days of employment.

Thank you for selecting me for this job opportunity. I am glad to be part of the team. I hope I will be a positive contribution to the company and this work.

I look forward to starting my work on ( mention the date). If there is any additional information, please let me know as soon as possible.

Best regards,

Your name.

This was all about expressing your acceptance to a job offer. For more tips on negotiating, rejecting a job offer, visit the career section on Fratres.